Keeping You Up To Date....
ALL SAINTS IN THE MOUNTAINS
Council Meeting – Sept 18th 2008 4:30pm
Present: Fr.Bill, Janet, MJ, John, Susan
Meeting opened in prayer at 4:30pm
MJ made a special request that during the meeting we all really listen to each other.
Approval of Minutes – Aug.21st meeting. Susan drew attention to Vicky’s email which clarified the Diocesan requirement for pledge statements. No 6 month or annual statements are required: the only requirement is an end of year statement for individual tax purposes. With this clarification, John moved to accept the minutes. Passed.
Treasurer’s report: As Vicky has resigned since our last meeting Janet has the check book. She has been paying bills and making deposits. She reported that the check book appears to balance with the bank statement. She will pay Aug. and Sept. obligations to Good Sam.
Mike Beatty has offered to keep the books until we can find a new permanent treasurer.
Janet volunteered to take over from Mike at some point if someone else can make deposits when she is not here. Susan and MJ offered to do so.
Vicky’s resignation as treasurer and council member leaves a vacancy on the board. After discussion it was decided best to ask several persons if they would like to be on the board as we can expand the number of persons serving in official capacity. Names were put forth and persons designated to call them.
Regarding Mike’s notes of Sept. 14th – We are a separate entity from Good Sam and we do need our own tax ID#. He will sort this out with Mary Fisher’s help.
Susan will write the necessary letter to Bank of the West in order to change the signatories on the account. Janet will replace Vicky for now.
Rector’s Report: Much of what Fr. Bill would like to discuss will fall under “Old Business”
Warden’s Report: MJ gave Janet Vicky’s key to our new PO Box 2733 which is downtown CB.
MJ went to the Resort Ministries meeting yesterday in Glenwood. She thanked the board for the $100 which will enable her to go to the Resort Ministry Summit Conference to be held at the Keystone Lodge, Breckenridge October 21-23. She is very excited to be involved and encouraged others to go. They have 40 registrants and would like 10 more. MJ reported that Lou Blanchard would like Janet to be on the panel for discussions. Janet would like to but will have to see if it is possible. Susan will make copies of the schedule and the Open Space topics. Fr.Bill and MJ need to be there 10am on the Tuesday. The Summit was initiated by the Colorado Resort Ministry and promoted throughout the National Church to all who may have similar concerns. To put it on they have received a grant from the Lilly Foundation and the Region. John suggested that one topic for discussion might be how other resort congregations solve the problem of finding a treasurer.
Old Business:
Music. It was decided to continue the music through Sept 28th. Susan suggested we give Marie and Nancy an end of season bonus of @25 each. Approved. There was discussion about raising the weekly remuneration from $25 each to $30 or $35 each. We will decide later in the year.
MJ suggested that during the off-season we have music on Holy Days, such as All Saints,
Sunday Nov 2nd. All agreed. She also requested music during Advent, or atleast the first Sunday of Advent. It was decided that we should look at the register to see the numbers, as often people do not start coming in until right before Christmas. All agreed that we need to start planning the Christmas Eve service soon, as it can be difficult to line up musicians
Fr. Bill’s Contract: Not yet finished as Janet did not have all necessary information. When done it will be for 16 months, thru the remainder of this year and all next year. MJ and the new treasurer will need to sign the contract.
Outreach: Discussion regarding giving $1000 to “Tough Enough to Wear Pink”. Janet talked to Dan Marshall at the Gunnison Hospital, and was very impressed by what she learned about the organization. While TETWP is a national organization, money raised here is used here in Gunnison County. They have expanded their operation to assist all cancer issues, both male and female. Also they have removed the poverty guidelines for eligibility. We should use the Journey, our website and email to promote this donation, with the request that others might want to add to it. Also at Church people could add to their weekly giving with a TETWP designated donation. Their website is a national one which we could hyperlink to ours. Janet moved to give $1000 to TETWP with the understanding that we seek further contributions to add to it. John sec. Passed unanimously.
Food drive: It was agreed to continue to promote the food drive. We will collect the first Sunday of every month and deliver the goods to OBJ Church. The food is available to those in need every Friday from 1 – 3pm at OBJ Church.
Ad in CB News: Susan will ask them to add the web address and the Thursday noon Healing Service at Parish Hall. Hopefully they will be able to fit the extra info. in the same size ad.
Website: Janet is preparing an Annual Meeting Minutes Summary for Deanna to add to the website.
Oct 5th: Fr. Bill will be gone. Agreed to hold Evening Prayer. John and others will participate. Fr.Bill will prepare a program.
Meeting closed with the Lord’s Prayer at 5:55pm
Next Meeting: Thursday October 16th 4:30pm CB Chamber
Respectfully Submitted,
Susan H Anderton
Click HERE for previous Bishop's Committee meeting minutes....
Click HERE for summary of annual meeting - 2008